Placing Files into InDesign

Placing files allows you to put files of many different data types into InDesign. Placing a file, means it is linked to the original file, which is made on another programme. For example, if it is a Photoshop or Illustrator file, placing the file allows you to alter the original Photoshop (.psd) or Illustrator file (.ai) on said programmes. You will also be able to update this file on InDesign very quickly, without having to reimport the original file.

Creating a portfolio in InDesign is good, as you can create multiple pages on it, and lower the display performance, so it doesn’t slow your computer down while viewing multiple pages. This has helped my projects in having a high graphical flow through my work, and seeing how all the pages fit together. Learning how to place files has been so useful in having a general idea of a portfolio in early stages of a project.  It has allowed me to know what work I had and helped me notice gaps throughout the portfolio, so I could work towards what I didn’t have.

How to Place Files…

First open your document in InDesign
You can create Custom Page sizes to fit what you need for you own portfolio.


Add as many pages as you need – icon highlighted in red.

Here you can see I am placing different file types into my InDesign file, and very easily after clicking >Open, an embedded cursor containing all the files will appear, and you can position them onto the pages accordingly.


The Navigation Resource contains three options, Pages, Layers and Links.
Pages option will allow you to insert pages between other pages or at the end, change page orientation and so forth.

Layers option allows you to work with layers on the pages similarly to the layers in Photoshop and Illustrator.
Links show you the files you have just placed, and it is here where you can update the files.


Now after browsing over my portfolio, I have decided to make changes to a few pages.

I go to my Photoshop file, make changes and save them.

I then go to my Illustrator file, make changes and save them.

Once I made changes to the origin files, I go back to my InDesign file. Here you can see next to the pages, a little warning sign comes up. This is telling you that the file needs to be updated.
Simply by double-­‐clicking this, the file will automatically update.

Here you have an updated portfolio!
Adding Logos To All Pages

You can easily add logos to your portfolio, without having to worry about manually putting into every page. In this resource browser where you have access to pages, links and layer, you can access the Master Page through this.


Then I click on file > place > logo

After selecting my file, I place this image onto my master pages. As you can see the Master Pages are set up as a double page. If I was creating a book and wanted the logo on every alternate page I could put the logo on only one of the master pages, and then an alternate logo would be seen through the work. On this I want to apply the logo to both pages.
Then double click on a normal page, and you can see the logo across all the pages.

Want to increase your knowledge in InDesign? Then take a look at our InDesign training courses!

Alternatively, emails us at trainingn@academyclass.com or call us at 0800 043 8889